We are seeking an Administrative Assistant to join our client's team in Ballynahinch.
The successful candidate will work co-operatively as part of a team to provide efficient and effective administrative support to the management team. Administrative duties would include managing queries, financial tasks and daily office procedures.
Pay Rate: £12.30 - £13.30 per hour
Hours Per Week: 37.5
Working Hours: Monday to Friday 9am - 5pm
Job Criteria:
- Previous experience working within an office environment or similar role
- Demonstrate proficiency and experience in the use of a range of software applications (including MS Office and Xero or similar)
- Excellent written and verbal communication skills
- Strong organisational, time management and planning skills
- Attention to detail
- Willingness to learn
Job Duties:
- Act as a first point of contact, providing exceptional levels of customer service to new and existing clients, statutory bodies, team members and other contractors.
- Update and maintain accurate records in relation to client records, employee records and Company databases, ensuring that relevant updates and reviews take place.
- Process and respond promptly to incoming communications including accurate message taking, distributing information promptly and responding where necessary.
- Process financial tasks including payment of invoices, credit control and payroll.
- Administer payments and financial transactions (e.g., employee claim forms, travel expenses)
- Produce a range of documents to a high standard by the required deadline; including letters, emails, presentations and minutes.
- Organise meetings, training and events ensuring that appointments are realistically planned regarding timing.
- Undertake general clerical and administrative tasks to support business management systems.
- Uphold our Company values
- Commitment to ongoing development and professional growth, including a willingness to learn on the job and complete additional training.
- To perform the job in accordance with the company’s policies and procedures, especially the Equal Opportunities and Harassment Policy.
- To perform any other duties as may be reasonably be required from time-to-time.
Job Benefits:
- Free on-site parking
Additional Information:
If you are interested in this role, please forward your CV through to joanne.donaldson@industrialtemps.com or call our Lisburn office 02892605155 ask for Joanne Donaldson
INDUSTRIAL TEMPS IS AN EQUAL OPPORTUNITIES EMPLOYER